Registry Clerk – Office of the Minister: Mineral and Petroleum Resources

About

Description

The Registry Clerk in the Office of the Minister of Mineral and Petroleum Resources plays a crucial administrative role in managing the documentation and correspondence that supports the Minister’s daily functions. This entry-level position offers a gateway into the workings of government, providing the opportunity to develop strong organizational and registry management skills. The role primarily involves handling the office’s filing system and managing the flow of documents in and out of the office. The Clerk will be responsible for organizing important records, maintaining databases of clients and service providers, and ensuring that all communications are distributed to the right departments in a timely manner. This is an excellent opportunity for young individuals looking to begin a career in the public sector.

Responsibilities

• As the Registry Clerk, your key responsibilities include developing and maintaining an efficient filing system to store all important documentation, ensuring that files are opened, closed, and archived according to government regulations
• You will handle the disposal of outdated documents and ensure proper filing practices are followed to facilitate easy retrieval
• The position requires you to receive, record, and screen all incoming submissions and correspondence, distributing them appropriately within the office and following up on pending documents
• You will also maintain a database of clients and service providers, ensuring that records are kept up to date and accurate
• Other tasks will include operating office machines such as fax machines and photocopiers, as well as providing administrative support as needed

Qualifications

• The minimum requirement for this position is a Grade 12/Matric certificate
• No prior work experience is required, making this an ideal role for entry-level job seekers
• However, a strong understanding of the National Archives Act and Regulations is essential to ensure compliance with government filing practices
• Basic knowledge of office machinery such as fax machines and photocopiers is expected
• The ideal candidate will demonstrate excellent communication and organizational skills, be proficient in computer use, and have the ability to work efficiently in a fast-paced environment
• Problem-solving, decision-making, and the ability to think critically in planning and executing tasks are important competencies for this role

Application instructions:

• Forward your application to: The Director General, Department of Mineral Resources and Energy, Private Bag X59, Arcadia, 0007. Or Hand delivered to: Trevenna Campus, corner Meintjies and Francis Baard Street, former Schoeman alternatively to Matimba House Building 192 Visagie Street Corner Paul Kruger & Visagie Street Pretoria. Or Submit application through email as a SINGLE scanned document / One PDF attachment to the email addresses specified for each position. (Kindly note that the emailed applications and attachments should not exceed 15mb). Clearly indicate Position and Reference on the Subject line of the email